Officers of the Band Booster Board 

President

The President is an elected and voting member of the Board and shall act as the chief officer of the Band Boosters. The President shall attend all monthly meetings and any additional special or closed meetings. Their duties include:

• Representing the membership in its interaction with student parents/guardians, the Band Director, Percussion Coach, and Color Guard Coach. 

• Establishing communication among the Officers, creating agendas, planning and presiding as the Chair at monthly meetings, and calling/holding special meetings as needed. 

• The President shall be empowered to act, speak for, or otherwise represent the Band Boosters between meetings and appoint committees as necessary and approved by the board. 

• Financial records and development/execution of the budget are overseen by the President, in collaboration with the Treasurer and with approval by the Board.

• The President ensures adherence to by-laws, goals and standing rules by all Band Booster board members and Directors/Coaches.

Vice President

The Vice President is an elected and voting member of the Board. They shall attend all monthly meetings and any additional special or closed meetings. Their duties include:

• If the President is absent or unable to fulfill their duties, the Vice President shall perform all duties and shall have all powers of and be subject to all restrictions on the President.

• Assis the President in carrying out their responsibilities which may include assembling creation of the agenda, notification of meetings, events, coordinating volunteers, planning of fundraising activities, and organization of notification, nominations, and elections of Officer positions.

Treasurer

The Treasurer is an elected and voting member of the Board. The Treasurer shall attend all monthly meetings and any additional special or closed meetings. Their duties include:

• The treasurer is responsible for and maintains financial accounts of all deposits and outgoing expenses, as well as the QuickBooks accounts, provides financial reports, and processing/record keeping of all reimbursements and purchase requests.

• They reconcile monthly account reports, prepare documents for filing taxes, and or get documents to the accountant to file, and oversee budget preparation with assistance of the Board, the Band Director, and Color Guard Coach. 

Secretary

The Secretary is an elected and voting member of the Board. The Secretary shall attend all monthly meetings and any additional special or closed meetings. Their duties include:

• Recording officer attendance and quorum, account of audience members, keeping the minutes at meetings, and publishing the minutes, and reviewing the minutes at the beginning of each meeting. 

• Additional duties include preparing and sending correspondence to event donors and maintenance of files as needed. 

Fundraising Chair

The Fundraising Chair is an elected and voting member of the Board. They shall attend all monthly meetings and any additional special or closed meetings. Their duties include:

• Seek and present fundraising opportunities to the Board. 

• Oversee fundraising activities and recruit attendance at events/activities as needed. 

• Current fundraising opportunities include the concert bake sales, restaurant fundraisers, worlds finest chocolates, and other fundraising activities voted on and approved by the board.

Transportation Chair

The Transportation Chair is an elected and non-voting member of the Board. They shall attend all monthly meetings and any additional special or closed meetings. Their duties include:

• Coordinate with the Band Director, Booster President, Percussion Coach, and Color Guard Coach to ensure transportation of trailers/vehicles to band events. This person does not need to drive trailer for every event, but rather make sure there are drivers for the band events that require a trailer/extra vehicles. 

Uniform Chair

The Uniform Chair is an elected and non-voting member of the Board. They shall attend all monthly meetings and any additional special or closed meetings. Their duties include:

• Coordinate with the Band Director, Booster President, Percussion Coach, and Color Guard Coach to ensure students get sized and assigned uniforms for Marching Band, Concert Band, Winter Percussion, and Winterguard. This person does not need to size every student, but rather delegate a team of parents to help size and assign uniforms to students.